Communicating BYOD policy to employees is crucial for success
Enterprises continue to struggle with BYOD policies, even though they are crucial for managing and securing personal devices in the workplace.
As reported by FierceMobileIT, close to half of organizations either don't have a BYOD policy at all or have not fully implemented the policy they have in place, according to a survey of 1,100 IT security pros who are members of the LinkedIn Information Security Community.
A key to implementing a BYOD policy is to communicate the policy to employees. After the initial acquiescence of the employee to the policy, ensuring adherence to the policy requires continual reinforcement.
Here are nine tips for effectively communicating your BYOD policy offered by Ryan Kalember, chief product officer for WatchDox in an article at Help Net Security.
Create compelling content: "Before you begin telling employees about a new BYOD policy, think about what materials you'll need to communicate it in an engaging way"
Provide context: "When you're explaining policies to employees, give a clear sense as to why these policies are important."
Simplify the material: "As you prepare to explain BYOD guidelines, ask yourself: would a fifth-grader understand what I'm saying? This means taking the time to define your terms and spell out your acronyms."
Clearly state the do's and don'ts: "Give employees an easy-to-print list of action items that they're responsible for, such as password-protecting devices, and common mistakes that they should avoid, like using unsecure file-sharing apps."
Build the policy into training: "[Take] the time to walk [employees] through the company's big-picture approach to BYOD and clearly outline employee expectations."
Follow up: "After any meeting or presentation, give employees clear next steps and establish checkpoints to ensure that teams are following through."
Get managers on board: "Enlist managers throughout the company to help with implementation by equipping them with the training and tools that they need to ensure their teams don't go rogue."
Survey employees: "Periodically surveying employees can be an excellent way to ensure that your communication efforts are working."
Create an action plan: "Devote time to planning ahead, developing materials and scheduling training sessions, lunch-and-learns, email campaigns and so on."